The protection of your personal data is of utmost importance to IPS Solutions Est. Therefore, we always conduct our activities in accordance with the respective laws on data protection and data security. Primarily, we comply with the requirements of the General Data Protection Regulation (GDPR) and the country-specific data protection regulations and other applicable legal provisions applicable to IPS Solutions Est.
Name and address of the person responsible
IPS Solutions Est. is responsible for the collection of personal data via the website and for the processing of personal data, within the sense of the EU General Data Protection Regulation (GDPR) and other national data protection laws.
IPS Solutions Est.
Name and address of the data protection officer
Scope of the processing of personal data
As a matter of principle, we collect and use personal data of the users of our homepage only to the extent that this is necessary for the provision of a functional website, our contents and our services.
As a matter of principle, the collection and use of our users’ personal data only takes place with their consent. An exception to this principle applies in cases where processing of the data is permitted by legal regulations or obtaining prior consent is not possible for actual reasons.
Legal basis for the processing of personal data
The legal basis for the processing of personal data results in principle from:
- 6 para. 1 a) GDPR when obtaining the consent of the data subject.
- 6 (1) b) GDPR for processing operations that serve to fulfil a contract to which the data subject is a party. Included here are processing operations that are necessary for the implementation of pre-contractual measures.
- 6 (1) c) GDPR in the case of processing that is necessary for compliance with a legal obligation.
- 6 para. 1 d) GDPR, if vital interests of the data subject or another natural person make processing of personal data necessary.
- 6 (1) f) GDPR, if the processing is necessary to protect a legitimate interest of our company or a third party and the interests, fundamental rights and freedoms of the data subject do not override the first-mentioned interest.
Duration of the processing
The respective statutory retention periods apply to the duration of the retention of personal data. We must observe these, for example, in the case of services in connection with the archiving of accounting documents. The legal basis for storing such data results from Art. 6 (1) c) GDPR.
Otherwise, the personal data will only be stored as long as this is necessary for the fulfilment or initiation of the contract, as long as we have a respective legitimate interest or as long as you have not revoked your declaration of consent.
Description, scope of data processing
Each time our website is accessed, our system automatically collects data and information from the user’s computer system. The following information is collected:
(1) Browser type and version used
(2) The operating system of the user
(3) The Internet service provider of the user
(4) The IP address of the user
(5) Date and time of access
This data is merged with the usage data of all visitors to our website and used by IPS Solutions Est. for internal purposes only. This data is not stored together with other personal data of the user. Internal purposes of data processing include the technical administration of the website (necessary cookies). The legal basis for the processing of personal data therefore results from Art. 6 para. 1 f) of the GDPR.
The legal basis for the processing of personal data using cookies results from Art. 6 (1) f) GDPR. The purpose of the use of technically necessary cookies is to simplify the use of our website.
When you visit our website, you will be prompted via our cookie pop-up to give cookie consent or refuse processing by cookies according to your choice. Your choice can be changed at any time via the cookie button. You can find out more information about the lifetime of the cookies and the possible additional recipients and service providers in the cookie settings.
Your rights / rights of the data subject
According to the EU General Data Protection Regulation, you have the following rights as a data subject:
- to request information about your personal data processed by us in accordance with Art. 15 GDPR; you could assert your right to information at: firstname.lastname@example.org.
- to request the correction of incorrect or incomplete personal data stored by us in accordance with Art. 16 GDPR.
- in accordance with Art. 17 GDPR to demand the deletion of your personal data stored by us if there is a reason stated therein, unless the processing is necessary for the exercise of the right to freedom of expression and information, for the fulfilment of a legal obligation, for reasons of public interest or for the assertion, exercise or defence of legal claims.
- to request the restriction of the processing of your personal data in accordance with Art. 18 GDPR, insofar as the accuracy of the data is disputed by you; the processing is unlawful, but you object to its erasure; we no longer need the data, you however require it for the assertion, exercise or defence of legal claims; or you have objected to the processing in accordance with Art. 21 GDPR.
- pursuant to Art. 20 GDPR to receive your personal data that you have provided to us in a structured, common and machine-readable format or to request the transfer to another controller.
- revoke your consent at any time in accordance with Art. 7 (3) GDPR. This has the consequence that we may no longer continue the data processing based on this consent for the future and
- to complain to a supervisory authority in accordance with Art. 77 GDPR.
The exercise and enforcement of these rights depends in detail on the conditions laid down in the GDPR.
Right to object
If your personal data is processed on the basis of legitimate interests pursuant to Art. 6 (1) f) GDPR, you have the right to object to the processing of your personal data pursuant to Art. 21 GDPR.
If you wish to exercise your right of revocation or objection, simply send an e-mail to: email@example.com.
On this website, we use the HubSpot service for various purposes. HubSpot is a software company from the USA with a branch in Ireland. Contact: HubSpot, 2nd Floor 30 North Wall Quay, Dublin 1, Ireland, Phone: +353 1 5187500.
Hubspot is an integrated software solution that covers various aspects of our online marketing. These include, among others:
Email marketing, social media publishing & reporting, reporting, contact management (e.g. user segmentation & CRM), landing pages and contact forms.
More information from HubSpot regarding EU data protection regulations
As part of the optimisation of our marketing measures, the following data may be collected and processed via HubSpot:
- Geographical position
- Browser type
- Navigation information
- Reference URL
- Performance data
- Information about how often the application is used
- Mobile apps data
- Login information for the HubSpot subscription service
- Files displayed on site
- Domain names
- Pages viewed
- Aggregated use
- Operating system version
- Internet service provider
- IP address
- Device recognition
- Duration of the visit
- Where the application was downloaded from
- Operating system
- Events that occur within the application
- Access times
- Clickstream data
- Device model and version
Furthermore, we also use HubSpot to provide contact forms.
The legal basis for the processing is your consent in accordance with Art. 6 (1) a) GDPR. If you do not want the afore-mentioned data to be collected and processed via HubSpot, you can refuse your consent or revoke it at any time with effect for the future.
The personal data shall be kept for as long as it is necessary to fulfil the purpose of the processing. The data shall be deleted as soon as it is no longer necessary to achieve the purpose.
Within the scope of processing via HubSpot, data may be transferred to the USA. The security of the transfer is ensured by so-called standard contractual clauses, which guarantee that the processing of personal data is subject to a level of security that corresponds to that of the GDPR. If the standard contractual clauses are not sufficient to establish an adequate level of security, your consent pursuant to Article 49 (1) a) of the GDPR may serve as the legal basis for the transfer to third countries.
We would like to point out that we evaluate your user behaviour when sending the newsletter. For this evaluation, the emails sent contain so-called web beacons or tracking pixels, which are single-pixel image files that are stored on our website. For the analyses, we link the data and the web beacons with your e-mail address and an individual ID. Links received in the newsletter also contain this ID.
With the data obtained in this way, we create a user profile in order to tailor the newsletter to your individual interests. In doing so, we record when you read our newsletters, which links you click on in them and infer your personal interests from this. We link this data to actions you have taken on our website.
You can object to this tracking at any time by clicking on the separate link provided in each email or by informing us via another contact channel. The information will be stored for as long as you are subscribed to the newsletter. After unsubscribing, we store the data purely statistically and anonymously.
It is possible to contact us via the e-mail address provided. In this case, the user’s personal data transmitted with the e-mail will be stored.
Your data will not be passed on to third parties in this context; the data will be used exclusively for processing the communication recording.
The legal basis for the processing of data is Art. 6 (1) a) GDPR if the user has given his or her consent. The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 (1) f) GDPR. If the e-mail contact is aimed at concluding a contract, the additional legal basis for the processing is Art. 6 (1) b) GDPR.
The processing of personal data in this context is solely for the purpose of processing the contact. In the case of contact by e-mail, this also constitutes the necessary legitimate interest in processing the data.
Your data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected. For the personal data from the input mask of the contact form and those sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation is ended when the circumstances indicate that the matter in question has been conclusively clarified.
The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.
You have the option to revoke your consent to the processing of personal data at any time. You can also object to the storage of your personal data at any time when contacting us by e-mail. However, we would like to point out that in such a case the conversation cannot be continued.
All personal data stored in the course of contacting us will be deleted in this case.
Use of Google Analytics
This website uses Google Analytics, a web analytics service provided by Google, Inc (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there. In the event that IP anonymisation is activated on this website, however, your IP address will be truncated beforehand by Google within member states of the European Union or in other contracting states to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services relating to website activity and internet usage to the website operator.
The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data.
This website uses Google Analytics with the extension “_anonymizeIp()”. This means that IP addresses are processed in abbreviated form, which means that personal references can be ruled out. If the data collected about you is related to a person, this is immediately excluded and the personal data is deleted immediately.
We use Google Analytics to analyse and regularly improve the use of our website. The statistics obtained enable us to improve our offer and make it more interesting for you as a user. For the exceptional cases in which personal data are transferred to the USA, Google has submitted to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework. The legal basis for the use of Google Analytics is Art. 6 para. 1 p. 1 f) GDPR or, in the case of consent, Art. 6 para. 1 p. 1 A) GDPR.
Information from the third-party provider: Google Dublin, Google Ireland Ltd, Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 436 1001. User conditions: http://www. google.com/analytics/terms/en.html, overview of data protection: http://www.google.com/intl/de/analytics/learn/privacy.html, as well as the data protection declaration: http://www.google.de/intl/de/policies/privacy.
Use of social media plug-ins: LinkedIn
We have an online presence on LinkedIn to showcase our company and services and to communicate with clients/prospects. LinkedIn is a service of LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland, a subsidiary of LinkedIn Corporation, 1000 W. Maude Avenue, Sunnyvale, CA 94085, USA.
Please note that this may result in user data being processed outside the European Union, in particular in the United States. This may increase the risks for users, which may, for example, make it more difficult to access the user data at a later date. We also do not have access to this user data. Access is only possible for LinkedIn. The LinkedIn Corporation is certified under the Privacy Shield and undertakes to comply with European data protection standards.
Use of Google AdWords Conversion
We use the Google AdWords offer to draw attention to our attractive offers on external websites with the help of advertising media (so-called Google AdWords). We can determine how successful the individual advertising measures are in relation to the data of the advertising campaigns. In this way, we pursue the interest of showing you advertising that is of interest to you, making our website more interesting for you and achieving a fair calculation of advertising costs.
These advertisements are delivered by Google via so-called “ad servers”. We use ad server cookies for this purpose, which can be used to measure certain parameters for measuring success, such as the display of ads or clicks by users. If you access our website via a Google ad, Google AdWords will store a cookie on your PC. These cookies usually lose their validity after 30 days and are not intended to identify you personally. The unique cookie ID, number of ad impressions per placement (frequency), last impression (relevant for post-view conversions) and opt-out information (marking that the user no longer wishes to be addressed) are usually stored as analysis values for this cookie.
These cookies enable Google to recognise your internet browser. If a user visits certain pages of an AdWords customer’s website and the cookie stored on their computer has not yet expired, Google and the customer can recognise that the user has clicked on the ad and been redirected to that page. A different cookie is assigned to each AdWords customer. Cookies can therefore not be tracked via the websites of AdWords customers. We ourselves do not collect or process any personal data in the afore-mentioned advertising measures. We only receive statistical evaluations from Google. These evaluations enable us to recognise which of the advertising measures used are particularly effective. We do not receive any further data from the use of the advertising media; in particular, we cannot identify the users on the basis of this information.
Due to the marketing tools used, your browser automatically establishes a direct connection with Google’s server. We have no influence on the scope and further use of the data collected by Google through the use of this tool and therefore inform you according to the best of our knowledge: Through the integration of AdWords Conversion, Google receives the information that you have called up the corresponding part of our website or clicked on an advertisement from us. If you are registered with a Google service, Google can assign the visit to your account. Even if you are not registered with Google or have not logged in, it is possible that the provider may obtain and store your IP address.
You can prevent participation in this tracking process in various ways:
a) by an appropriate setting of your browser software, in particular the suppression of third-party cookies will result in you not receiving any third-party ads;
b) by disabling conversion tracking cookies by setting your browser to block cookies from the domain “www.googleadservices.com”, https://www.google.de/settings/ads, which setting will be deleted when you delete your cookies;
c) by deactivating the interest-based ads of the providers that are part of the self-regulation campaign “About Ads” via the link http://www.aboutads.info/choices, whereby this setting is deleted when you delete your cookies;
d) by permanently deactivating it in your Firefox, Internet Explorer or Google Chrome browsers under the link http://www.google.com/settings/ads/plugin. Please note that in this case you may not be able to use all the functions of this website to their full extent.
The legal basis for the processing of your data is Art. 6 para. 1 p. 1 f) GDPR or, in the case of consent, Art. 6 para. 1 p. 1 a) GDPR.
Further information on Google’s data protection can be found here: http://www.google.com/intl/de/policies/privacy and https://services.google.com/sitestats/de.html. Alternatively, you can visit the Network Advertising Initiative (NAI) website at http://www.networkadvertising.org. Google has submitted to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework.